Student Employees

New Student Employees

After you have secured a job at UNC Asheville, you are required to complete some paperwork for the Human Resources Department and Student Payroll Service Center in order for your job to be set up in the Banner Payroll system. 

Follow the Steps Below to Complete your Student Employment Paperwork:

*** IMPORTANT*** You are NOT allowed to start working until all paperwork is completed and submitted to the Human Resources Department and the Student Payroll Service Center.

Step 1: You and your Supervisor will fill out a Student Employment Contract

Complete the Student Employment Contract with your supervisor and submit the original contract to the Student Payroll Service Center, 113 Phillips Hall. If your job is through the Federal Work Study program, a special FWS Student Employment Contact must be completed and approved by the Financial Aid Office prior to submission to the Student Payroll Service Center.

• Link to:  Student Employment Contract
• Link to:  FWS Student Employment Contract

Step 2:  Complete the Form I-9 in Human Resources, 228 Phillips Hall

All new student employees are required to complete an Form I-9 Employment Eligibility Verification in the Human Resources Department prior to or on the first day of work. You must bring supporting documents with you to complete the Form I-9. The most common documents are a valid passport, picture ID with a Social Security Card, or a picture ID with a birth certificate. Refer to the form for completed list of acceptable documents.

• Link to:  Form I-9 Employment Eligibility Verification

Step 3: Complete Payroll Forms and Submit to the Student Payroll Service Center, 113 Phillips Hall

All new student employees are required to complete the following Payroll forms and submit to the Student Payroll Service Center. You must provide a supporting document to complete the Direct Deposit Form, refer to the form for completed list of acceptable documents.

• Link to:  W-4 Federal Tax Form
• Link to:  NC-4 State Tax Form
• Link to:  Direct Deposit Form

Once all your paperwork is completed, it will take a few days to process your paperwork and to enter your job in the Banner Payroll system.

Web Time Entry Online Time Sheet

For hourly rate student employees, once your job has been entered in the Banner Payroll system, you will be able to record the hours worked on the WTE online time sheet in One Port. Click on the "Web Time Entry" tab for more detail information.

For stipend student employees, the flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to record the hours worked on WTE online time sheet.

Returning Student Employees

A new contract must be completed for each job on campus for every academic year. A separate contract is required for the summer.

Follow the Steps Below to Complete your Student Employment Paperwork:

Step 1: You and your Supervisor will fill out a Student Employment Contract

Complete the Student Employment Contract with your supervisor and submit the original contract to the Student Payroll Service Center, 113 Phillips Hall. If your job is through the Federal Work Study program, a special FWS Student Employment Contract must be completed and approved by the Financial Aid Office prior to submission to the Student Payroll Service Center.

• Scroll up for contract links

Step 2:  Complete new Payroll Forms if your Information has Changed and Submit to the Student Payroll Service Center, 113 Phillips Hall

If your tax status or direct deposit account has changed since the last time you were paid, you must fill out new W-4 Federal Tax Form and NC-4 State Tax Form or Direct Deposit Form.

• Scroll up for W-4, NC-4 and direct deposit links

Web Time Entry Online Time Sheet

For hourly rate student employees, once your job has been entered in the Banner Payroll system, you will be able to record the hours worked on the WTE online time sheet in One Port. Click on the "Web Time Entry" tab for more detail information.

For stipend student employees, the flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to record the hours worked on WTE online time sheet.