Web Time Entry

What is Web Time Entry?

Web Time Entry is the online time sheet reporting system used by hourly rate employees and their supervisors. OnePort allows you to access WTE and monitor the online time sheets on a daily basis as well as review time sheet history. At the end of each bi-weekly pay period, the Payroll department process all approved WTE online time sheets for payment.  

Student Employees:

Hourly Rate Student Employees

Student employees are responsible for entering hours worked during each bi-weekly pay period through the WTE online time sheet in OnePort. Students must submit their completed time sheets to their supervisor by noon on the Monday after the pay period ends on Sunday. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines and pay dates.

The WTE Student Employee Power Point.pdf provides detail navigation instructions for OnePort login, entering hours worked, and submitting the WTE online time sheet.

Late Time Sheet Form

In the event that a student employee misses the deadline for submission of their WTE online time sheet, they must complete a "Late Time Sheet" form and submit it to the Payroll department. Late time sheets received after the 5 p.m. Tuesday deadline will be processed on the next payroll cycle. 

• Late Time Sheet Form is located under the "Forms" tab.

---

Supervisors of Student Employees:

Approvers and Proxies

Supervisors are responsible for approving all student employees WTE online time sheets in a timely manner by 5 p.m. on the Tuesday after the pay period ends on Sunday. In the event you are unavailable to approve the online time sheets by the deadline, you must designate a proxy to act on your behalf. Please refer to the WTE Supervisors Power Point.pdf to guide you through the WTE online time sheet approval process and proxy set-up. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines and pay dates.

Checking Time Sheets for Accuracy

Remember, the time sheet is a legal document. When reviewing a student's time sheet, please check the following: 

• Both the days and hours that the student employee reports as being worked must be accurate
• The hours worked must be rounded to the nearest quarter hour and expressed in decimal form. Example: 15 minutes = .25 hours, 30 minutes = .50 hours, 45 minutes =  .75 hours
• Pay attention to university holidays... if a student records that they worked that day, the information may not be correct.