The mission of the Payroll Department is to pay University employees in an accurate and timely manner, to ensure that payments are in compliance with all Federal and State regulations, and to provide a clear audit trail of all transactions.
What We Do
The Payroll Department processes wage payments to university employees, and reconciles all earnings, taxes, deductions and benefits. The Payroll Department audits and processes hourly employee time sheets, payroll requests, direct deposit information, employee tax withholding forms, garnishments, and various other deductions. Payroll initiates requests for payment to vendors of various employee deductions and benefits. The Payroll Department also oversees the student employment process: training and supporting supervisors and student workers in the filling out of Student Employment Contracts as well as the web entry time sheets in OnePort.
The Payroll Department processes a monthly payroll for all permanent employees (faculty and staff) and for temporary flat-rate employees. The pay date for the monthly payroll is always the last business day of the month with the exception of December, when the pay date falls earlier in the month.
The Payroll Department processes a bi-weekly payroll for all student employees and for temporary hourly employees. For a calendar of the bi-weekly payrolls, please visit the Bi-Weekly Payroll Calendar page.
The Payroll Department regularly reviews all applicable payroll tax regulations in order to maintain compliance with Federal and State law.
NRA Tax Compliance
The Payroll Department works in conjunction with the State Controller’s Office and Windstar Technologies in order to remain compliant when processing payments to non-resident alien employees.
The Payroll Department processes W-2s for all university employees. W-2s are mailed out no later than January 31st to the employee’s home address. Active employees who have given consent to receive their W-2s electronically, can access their W-2 online through Banner Self Service in an IRS approved PDF format.
UNC Asheville offers a variety of voluntary payroll deductions for permanent employees. For a complete list of deductions please click on the “Deduction Information” tab.
The Payroll Department sucessfully transitioned all employees to Direct Deposit in 2007. This eliminated the expense of processing paper checks and their distribution.
All employees were transitioned to receiving their Direct Deposit notifications via email in January 2011. This eliminated the printing and distributing of over 22,000 notices annually.
From January 2010 through July 2010 the Payroll Department, in conjunction with Human Resources, sucessfully migrated all employees from the State’s Central Payroll System to the Banner HR/Payroll system. Banner Payroll is now fully integrated with the university’s finance system. This migration has resulted in more precise and timely tracking of employee pay and benefits as well as giving us the flexibility to pay hourly employees on a bi-weekly, rather than monthly cycle.
Web Time Entry for Hourly Employees
Web Time Entry for hourly temporary and student employees was successfully implemented in 2010. Hourly employees now have the abiltiy to electronically record their time worked on a web based time sheet and submit it directly to their supervisor using just a few quick keystrokes. Supervisors can electronically monitor employee time sheet progress, approve time sheets for payment, and review time sheet history.
Web Time Entry has not only eliminated multitudes of paper time sheets, but has eliminated hours of manual processing so that hourly employees can now be paid on bi-weekly, rather than monthly basis.
For the first time, in January 2013, UNC Asheville employees had the opportunity to sign up to receive their 2012 W-2 statement online through Banner Self Service in an IRS approved PDF format. Forty-four percent of employees elected to receive their W-2 online rather than through the mail. Not only did this save printing and mailing costs, but it helped improve our efforts towards environmental sustainability.