Timesheets
Web Time Entry (WTE), which is accessed through OnePort, is the online timesheet reporting system used by hourly rate employees and their supervisors. WTE allows employees to record time worked on a daily basis. Supervisors can monitor the progress of online timesheets as well as review timesheet history. Payroll is processed at the end of each bi-weekly pay period for all approved WTE online timesheets for that pay period.
Student Employees
Hourly Rate Student Employees
Student employees are responsible for entering hours worked during each bi-weekly pay period through the WTE online timesheet system. Employees must access (open) and submit their WTE timesheet prior to midnight on the last day of the bi-weekly period, otherwise, they will be locked out of their timesheet. Refer to the Bi-Weekly Payroll Calendar page for pay periods, deadlines, and pay dates.
This PDF provides detailed navigation instructions for OnePort login, entering hours worked, and submitting the WTE online timesheet.
Flat Rate / Stipend Student Employees
Student employees who are paid a flat rate for a job or project are paid on the same bi-weekly schedule as an hourly rate job. Flat rate payments can be paid as a single payment during a single pay period or as a total payment split equally across a specified number of consecutive pay periods. Student Employees who are receiving a stipend or flat rate payment do not need to record time worked through Web Time Entry (WTE).
Late Timesheet Form
If a student employee fails to submit their online timesheet by the deadline or fails to record all hours worked, they must complete a Late Timesheet Form. Note: Only record work hours not approved in OnePort on the late timesheet. Late timesheets will be processed in the pay period in which they are received.
Supervisors of Student Employees
Timesheet Approvers and Proxies
Supervisors are responsible for approving all student employees’ WTE online timesheets by 5 PM on the Tuesday after the pay period ends. Directions on how to approve timesheets are linked below. Additionally, supervisors are required to set up one or more timesheet proxies who can approve timesheets in their absence. Directions on how to add or act as a proxy are below.
Checking Timesheets for Accuracy
Remember, the timesheet is a legal document. When reviewing a student’s timesheet, please check the following:
- Both the days and hours that the student employee reports as being worked must be accurate
- As of December 2018, all student timesheets will be set up as “time in, time out” in OnePort. This means that the student employee will select their work start time and end time from a drop-down menu in their WTE Timesheet.
- Pay attention to university holidays! If a student records that they worked that day, the information might not be correct.