General Information

2017 W-2 Tax Information

2017 W-2s will be mailed on Wednesday, January 31, 2018. As part of UNC Asheville's migration to electronic consent for 2017 W-2 Wage and Tax Statements, we have turned on the electronic W-2 feature via OnePort. If you have not received your W-2 Wage and Tax Statement or you need a reprint, and you are an active University employee, you can now access this information online.

2016 W-2 Tax Information

2016 W-2s were mailed on Wednesday, January 25, 2017. As part of UNC Asheville's migration to electronic consent for 2016 W-2 Wage and Tax Statements, we have turned on the electronic W-2 feature via OnePort. If you have not received your W-2 Wage and Tax Statement or you need a reprint, and you are an active University employee, you can now access this information online.

How you can access your W-2

  • Click on OnePort on the UNC Asheville homepage.
  • Enter your username and password.
  • Click on Employment Main Menu (hyperlink on the left).
  • Click on Tax Forms.
  • Click on W-2 Wage and Tax Statement.
  • Choose the Tax Year you want, and click on Display.
  • In the lower left hand corner, click on Printable W-2.
  • Go to File and Print.

Note: Please use the username and password entered when logging into your workstation. If you are experiencing difficulty entering OnePort please contact the ITS Help Desk at 828.251.6445. 

Explanation of Information Found on W-2

For explanations of the information found in each box of the W-2, please refer to the following links:

Gross Wages vs. Taxable Wages

Gross wages are sum of all earnings before any taxes or other deductions come out of your pay.  Taxable wages are the sum of all earnings that are eligible for a particular type of tax.  The amounts that are on your W-2 form reflect taxable wages. 

If the amounts in boxes 1, 3, 5 and 16 of the W-2 do not match your total gross earnings for the year, that is because you may have pre-tax or tax deferred payroll deductions.  Pre-tax deductions (medical insurance, NC Flex and parking) are not subject to Federal and State Withholding Taxes.  Tax deferred deductions (state-mandated retirement or pre-tax 401k, 403b, and 457 Plans) are not subject to Federal and State Withholding taxes as well as FICA/Medicare Taxes.

Box 1 shows the wages that are subject to Federal Withholding Taxes.

Box 3 shows the wages that are subject to Social Security Taxes.

Box 5 shows the wages that are subject to Medicare Taxes.

Box 16 shows the wages that are subject the State Witholding Taxes.

Requesting a Duplicate W-2

Current employees no longer need to request a duplicate of their W-2 form as these are available online. Access to 2016 W-2s as well as all subsequent years will be available through OnePort as long as the individual is actively employed by UNC Asheville.

Employees who have separated from UNC Asheville will have to request duplicate W-2 forms from the Payroll Office.  Requests should be sent to payroll@unca.edu. Include your full name, Employee (Banner) ID or the last four digits of your Social Security number, your date of birth, the year(s) of the W-2 needed, and your current mailing address.

For security reason, we cannot fax or email W-2s.  They can either be picked up in the University Payroll Office with proper identification or they can be mailed via the U.S. Postal Service.

Address Changes

If you did not receive your 2016 W-2 in the mail, it is possible that the University does not have your most current address. Please send your current address to the person below depending upon your employment category:

  • Permanent Faculty: Send your mailing address to Elaine Warren at ebwarren@unca.edu
  • Adjunct Faculty: Send your mailing address to Alicia Henry at ahenry@unca.edu
  • Permanent Staff: Send your mailing address to Debra Liles at dliles@unca.edu
  • Temporary Staff: Send your mailing address to Jeanene Wexler at jwexler@unca.edu

Important Information Regarding 2010 W-2

If you need reprints of your 2010 W-2s, be aware that in 2010 we transitioned from one payroll system to another and that the 2010 W-2s that are online only represent the earnings for 2010 that were on the Banner payroll system. You might need an additional W-2 for the part of the year that you were paid from Central Payroll in Raleigh. If you need reprints of 2010 W-2s, please contact the Payroll Office at 251-6665 and we will make sure you receive the correct information for the year.