Direct Deposit of your pay is a safe and secure way to make sure you receive your net pay in a timely manner. The University sends your pay through Electronic Funds Transfer to your personal checking or savings account which ensures that your money is available to you without you having to make a deposit to your account in person. Direct deposit of your pay protects you against loss or theft of your paycheck.
Employees should check with their individual bank to determine the specific time their money will be posted to their checking or savings account. Payroll sends the bank files through with an effective date of payday each cycle, however, each bank determines what time the monies will post to individual accounts.
Direct Deposit is Mandatory
UNC Asheville requires all employees to be paid by direct deposit (Policy #4140).
Direct Deposit Enrollment Form
New employees must complete a Direct Deposit Enrollment and Change Form and attach acceptable documentation of their banking information.
Acceptable documentation for deposit to a checking or money market account:
- a photocopy of a check with your preprinted name and current address
- a check marked “void” with preprinted name and current address
- an official bank form, certified and stamped by a banking official, which provides the account number and the bank routing number
Acceptable documentation for deposit to a savings account:
- an official bank form, certified and stamped by a banking official, which provides the account number and the bank routing number
- a deposit slip with preprinted bank routing and savings account number
Your First Pay
Your first pay will automatically be deposited into your bank account, provided that the Enrollment Form was received in time for Payroll to process it. If not, permanent and temporary employees will be issued a paper check, which will be mailed on payday to the address that is in the payroll system. Paper checks for student employees will be mailed to their permanent addresses.
Receiving Your Direct Deposit Advice on Pay Day
On pay day, each employee who is receiving a direct deposit of pay will receive an email in their University email account from Payroll. A copy of the employee’s Direct Deposit Advice will be attached to the email. The attachment is a password-protected, encrypted PDF document.
The password structure is as follows: First two letters of your first name (capitalized, legal name), first two letters of your last name (capitalized, legal name), two-digit day of birth, and the last two digits of your birth year (with no spaces).
Example: John Smith born on October 28, 1950 would have a password of JOSM2850.
If you have difficulties opening the direct deposit attachment, please contact Payroll via payrollssc@northcarolina.edu.
Changes to Banking Information
Any changes to bank information will require you to submit a new Direct Deposit Enrollment and Change Form.
Please notify Payroll immediately if you have to close your account for any reason. Failure to do so might cause your pay to be delayed.
Requirements of the Office of Foreign Assets Control
The Office of Foreign Assets Control (OFAC) requires that you acknowledge whether or not you will be transferring your entire payment to a foreign bank account. By signing the Direct Deposit Enrollment and Change Form, you are affirming that the ACH electronic payments originated by UNC Asheville to the credit of your designated financial institution accounts are not subject to being subsequently transferred to a foreign bank account, or if subject to being transferred to a foreign bank account, it is not the full amount of the originated ACH electronic payment.