When is Pay Day?
Permanent Staff are paid on the last business day of each month with the exception of December, when employees receive their pay earlier in the month. The “regular” pay that is received at the end of the month is for services performed during that same month.
Upon separation from employment, payouts of any vacation, bonus, or comp time may be delayed until the end of the month following the separation date.
Faculty are paid on the last business day of each month with the exception of December, when the pay day is earlier in the month.
Faculty contracts are paid in twelve (12) monthly installments with the contract year running from July 1 through June 30.
The first pay check for new faculty members is issued at the end of August in the amount of two-twelfths of the contract salary. The balance of the contract is paid in one-twelth installments from September through June.
Adjunct Faculty are employed semester by semester and are paid on a per-course contract as specified in their letter of employment from the Provost and VCAA. Pay days are on the last business day of the month with the exception of December, when the pay day is earlier in the month. In general, semester payments are made on the designated pay day in the following months:
- Fall Semester: August, September, October, November, December
- Spring Semester: January, February, March, April, May
- Summer Semester: July
Payments for Adjunct Faculty in the Music Department may vary from the months mentioned above if their pay is calculated upon the number of students enrolled.
Temporary Flat-rate Employees
Temporary Flat-rate employees are paid on the last business day of the month with the exception of December, when the pay day is earlier in the month.
Temporary Hourly Employees
Temporary Hourly Employees are paid on a bi-weeky pay schedule. Visit the Bi-weekly Payroll Calendar page for further information.
All Student Employees (both hourly and flat-rate) are paid on a bi-weeky pay schedule. Visit the Bi-weekly Payroll Calendar page for further information.
Notification of Direct Deposit of Pay
Employees who are receiving their pay via direct deposit will receive an email from the Payroll Office in their University email account on pay day. A copy of the employee’s Direct Deposit Advice will be attached to the email. The attachment is a password protected, encrypted PDF document. Instructions for the structure of the password are in the email.
If an employee no longer has an active University email account, a paper copy of the Direct Deposit Advice will be mailed to them.
Employees should check with their individual bank to determine the specific time their money will be posted to their individual checking or savings account. The ACH files sent by Payroll have a specific effective date for each pay cycle, however, each bank individually determines the time that monies post to accounts.
In the event that either a permanent employee, adjunct faculty member, or a temporary employee is receiving a paper check, the paper check will be mailed to the employee’s home address on pay day. If the employee prefers to pick up their pay check, arrangements must be made with the Payroll Office.
Paper checks for student employees are available for pick-up on pay day in the Accounts Payable office in 106 Phillips Hall provided that the employee presents a valid photo ID.