Student Employees

Student Employees

After you have secured a job at UNC Asheville, you are required to complete some paperwork for the Human Resources Department and Student Payroll Service Center in order for your job to be set up in the Banner Payroll system. 

You are not allowed to start working until all paperwork is completed and submitted to the Human Resources Department and the Student Payroll Service Center.

Step 1: You and your Supervisor will fill out a Student Employment Contract

Complete the Student Employment Contract (available on the Forms page) with your supervisor and submit the original contract to the Student Payroll Service Center, 108 Phillips Hall. The contract must be completed in ink.

Step 2:  Complete the Form I-9 in Human Resources, 217 Phillips Hall

All new student employees are required to complete a Form I-9 Employment Eligibility Verification in the Human Resources Department prior to or on the first day of work. You must bring supporting documents with you to complete the Form I-9. The most common documents are a valid passport, photo ID with a Social Security Card, or a photo ID with a birth certificate. Refer to the I-9 form for a complete list of acceptable documents. 

Step 3: Complete Payroll Forms and Submit to the Student Payroll Service Center, 108 Phillips Hall

All new student employees are required to complete the following Payroll forms (in ink) and submit them to the Student Payroll Service Center. See the Forms page for the following required Payroll forms:

Direct Deposit Enrollment and Change Forms must include acceptable documentation of banking information. Please see the form for acceptable documents.

Note: Returning student employees do not need to complete any of the forms above unless they are informing us of a status change (e.g., changing their bank account information of tax filing status).

Web Time Entry Online Time Sheet

For hourly rate student employees, once your job has been entered in the Banner Payroll system, you will be able to record the hours worked on the WTE online time sheet in OnePort. Visit the Web Time Entry page for more detailed information.

For stipend student employees, the flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to record the hours worked on WTE online time sheet.


Returning Student Employees

You must submit your new contract to the Student Employment Payroll Service Center before beginning work. Ensure that you have signed the contract in ink and all of your information has been entered correctly before submitting the contract. You will not need to complete the I-9 again, unless Human Resources has directly informed you of this. And you will not need to complete new tax forms or direct deposit enrollment, unless Payroll has directly inform you of this.

Step 1: You and your Supervisor will fill out a Student Employment Contract

Complete the Student Employment Contract (available on the Forms page) with your supervisor and submit the original, inked contract to the Student Payroll Service Center, 108 Phillips Hall. 

Step 2:  Complete new Payroll Forms if your information has changed and submit to the Student Payroll Service Center, 108 Phillips Hall

If your tax status or direct deposit account has changed since the last time you were paid, you must fill out a new W-4 Federal Tax Form and NC-4 State Tax Form or Direct Deposit Forms. See our Forms page for all tax and direct deposit forms.

Web Time Entry Online Time Sheet

For hourly rate student employees, once your job has been entered in the Banner Payroll system, you will be able to record the hours worked on the WTE online time sheet in One Port. Visit the Web Time Entry page for more detailed information.

For stipend student employees, the flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to record the hours worked on WTE online time sheet.