If an employee does not consent to receive an electronic version of Form W-2, he or she will be furnished a Form W-2 on paper.
The 2015 Electronic Form W-2 Consent Statement is effective for Forms W-2 issued for the calendar year 2015 and all future periods until consent is withdrawn or the individual is no longer employed by UNC Asheville.
After giving consent, an employee may still request a paper Form W-2 by contacting the Payroll office in writing. This may be done via email to firstname.lastname@example.org or US mail to: UNC Asheville, One University Heights, CPO 1426, Asheville, NC 28804 Attn: Tax Form Request. The request for a paper W-2 will not terminate consent.
An employee may withdraw his or her consent by entering OnePort, unchecking the Electronic Consent box, and submitting the change. The withdrawal of consent does not apply to a Form W-2 that was furnished electronically before the withdrawal of consent via OnePort.
UNC Asheville will not provide the Form W-2 electronically to an individual who has terminated his or her employment prior to 12/31/2018. These individuals will receive paper copies via U.S. mail. Only active University employees will have access to the electronic version of Form W-2. If a former employee requires an additional copy of the Form W-2, he or she may follow the aforementioned methods of contacting the HR/Payroll office.
If an employee has consented to receive an electronic version of Form W-2 and has not printed the form prior to termination, he or she should contact the HR/Payroll office in order to receive a paper copy via the US Postal Service.
An employee must immediately update any contact information (email address, mailing address, etc.) by contacting the appropriate Human Resources representative:
- Faculty: Elaine Warren
- Staff: Debra Liles
- Temporary Employment: Debra Liles
- Adjunct Employment: Alicia Henry
- Student Employment: Gabriel Ciampi
The hardware and software requirements needed to access, print and retain Form W-2 electronically include an internet connection, web browser, and Adobe Acrobat reader.
The Form W-2 may be required to be printed and attached to a federal, state, or local income tax return.