Web Time Entry (WTE), which is accessed through OnePort, is the online time sheet reporting system used by hourly rate employees and their supervisors. WTE allows employees to record time worked on a daily basis. Supervisors can monitor the progress of online time sheets as well as review time sheet history. At the end of each bi-weekly pay period, the Payroll Department processes for payment all approved WTE online time sheets from that time period.
Hourly Rate Student Employees
Student employees are responsible for entering hours worked during each bi-weekly pay period through the WTE online time sheet system. Employees must access (open) their WTE time sheet prior to midnight on the last day of the bi-weekly period, otherwise they will be locked out of their time sheet. Students must submit their completed time sheets to their supervisor by 5:00 PM on the Monday after the pay period ends on Sunday. Refer to the Bi-Weekly Payroll Calendar page for pay periods, deadlines and pay dates.
The WTE Student Employee Power Point provides detailed navigation instructions for OnePort login, entering hours worked, and submitting the WTE online time sheet.
Late Time Sheet Form
In the event that a student employee misses the deadline for submission of their WTE online time sheet, they must complete a Late Time Sheet Form (available on the Forms page) and submit it to the Payroll department. Late time sheets received after the Noon Tuesday deadline will be processed on the next payroll cycle.
Supervisors of Student Employees
Approvers and Proxies
Supervisors are responsible for approving all student employees' WTE online time sheets by Noon on the Tuesday after the pay period ends on Sunday. In the event you are unavailable to approve the online time sheets by the deadline, you must designate a proxy to act on your behalf. You are responsible for setting up your proxy in OnePort.
Refer to the Bi-Weekly Payroll Calendar page for pay periods, deadlines and pay dates.
Checking Time Sheets for Accuracy
Remember, the time sheet is a legal document. When reviewing a student's time sheet, please check the following:
- Both the days and hours that the student employee reports as being worked must be accurate
- The hours worked must be rounded to the nearest quarter hour and expressed in decimal form. Example: 15 minutes = .25 hours, 30 minutes = .50 hours, 45 minutes = .75 hours
- Pay attention to university holidays...if a student records that they worked that day, the information may not be correct.